The control environment comes first
Speed that costs you segregation of duties or an audit trail isn’t a saving, it’s a deferred problem. If we can’t automate something without weakening a control, we say so and leave it manual.
About
We were the finance team
We were the finance team
waiting on IT.
FinOps Robotics exists because the two halves of this problem never sit in the same room — so we put them in the same person.
Every finance function has the same month. The statement is downloaded and matched by hand. Supplier invoices are keyed twice, once into the ledger and once into a tracker nobody trusts. Somebody rebuilds the same management pack from the same trial balance, in the same spreadsheet, with the same broken link they fix every month and never fix properly.
The fix is never a mystery to the people doing it. They can describe the rule exactly — which supplier always sends a statement instead of an invoice, which cost centre the site fuel goes to, when a variance is worth investigating. What they cannot do is turn that into something that runs by itself. So it gets raised with IT, translated badly, scoped as a project, deprioritised and the month keeps happening.
We build the thing in between. Chartered Accountants who write the automation — so the rule is captured in accounting language, and the control environment survives contact with the code.
And we don’t stop at the keying. Once transactions flow cleanly, the same engine can test every one of them as it posts — intercompany that ties daily instead of at consolidation, revenue reconciled from order to settlement, anomalies surfaced the same hour rather than in next year’s audit file. That second layer is usually where the money turns out to be and it is the layer nobody sells you.
Where we workRemote, worldwide
Who we build forOwner-managed businesses to group finance teams
How we startAlways with a free session, never with a licence
Who stands behind itUS Global Consultancy FZE, the licensed firm this venture belongs to.
What we believe
Four positions we won’t trade away.
We’ll talk you out of it
Automating forty invoices a month rarely pays for itself. The session is free precisely so that we can tell you that honestly, without having already sold you something.
No lock-in, ever
We build in your tenant, document every rule and train your team. A client who could leave tomorrow and chooses not to is the only kind worth having.
The bot is not your Chartered Accountant
It removes the keying, not the judgement. Someone still owns the close, the auditor, the bank and every call the rules can’t make. That someone should be spending the month analysing.
Straight answers
What finance leaders ask first.
Do we have to change our accounting system?
No. The bots work around the ledger you already run. Migrating systems is a separate project with its own risk — we’re not bundling it into an automation job to make our life easier.
Is this AI writing our journal entries on its own?
No. Rules come first and rules are deterministic — the same input gives the same posting every time. We use AI where judgement genuinely helps: reading a supplier PDF, suggesting a coding for an unfamiliar expense, drafting variance commentary. Those go to a human gate before anything posts.
How is this different from Zapier or our ERP’s built-in automation?
Those move data between systems. They don’t know your tolerance thresholds, your approval matrix, your intercompany eliminations or what your auditor will want to see. The plumbing is the easy part — the accounting judgement encoded on top of it is the work.
What happens when the bot gets it wrong?
It stops and asks. Anything outside the rules goes to a review queue or a hold account with the reason attached, never to a best guess. Runs are batched and tagged so a bad one is unwound at the journal level. During the parallel run we find most of these before the bot has any authority at all.
We’re six people. Are we too small for this?
Often the opposite — a small team feels every hour of keying. But we’ll tell you in the session if the volumes don’t justify the build and we’d rather say so than sell you a bot.
Where does our data live and who can see it?
Inside your own accounts and tenants wherever the platform allows it. Access is scoped to what the bot needs — read-only during scoping and never payment initiation rights. Documentation and rule sets stay with you if we part ways.